Service Fusion vs Workiz for HVAC Companies
Across all team sizes · Updated 2026
See the full Service Fusion vs Workiz comparison across all trades →
Service Fusion
Workiz
For a growing HVAC shop with an office team, Service Fusion's flat, unlimited-user pricing, two-way QuickBooks, inventory, and service agreements deliver more back-office depth per dollar than Workiz's per-five-seat plans. Workiz counters with GPS, call tracking, and AI lead tools that suit demand-generation-focused shops.
Our pick
Service Fusion is the better fit here
For a growing HVAC shop with an office team, Service Fusion's flat, unlimited-user pricing, two-way QuickBooks, inventory, and service agreements deliver more back-office depth per dollar than Workiz's per-five-seat plans. Workiz counters with GPS, call tracking, and AI lead tools that suit demand-generation-focused shops.
Adjust sliders to match your HVAC business — chart updates instantly.
| Cost Component | Service Fusion | Workiz |
|---|---|---|
| Monthly subscription | $245 | $394 |
| Processing fees (78% card) | $2,424 | $2,747 |
| Monthly total | $2,669 | $3,141 |
| Year 1 total (incl. setup) | $32,031 | $37,697 |
| 3-year total | $96,093 | $113,092 |
Estimates based on publicly available or user-reported pricing. Actual costs depend on negotiated rates, add-ons, and transaction volume. Always verify with the vendor before signing.
HVAC Pros & Cons
Service Fusion
Pros for HVAC
- +Flat pricing with unlimited users — strong value as you add staff
- +Two-way QuickBooks sync, inventory, and service agreements
- +Commercial-job support and low 2.59% card processing
Cons
- −No free trial and higher entry price ($245/mo)
- −No offline mode or built-in review tools
- −GPS is a paid add-on
Workiz
Pros for HVAC
- +GPS, call tracking, and AI Genius lead tools included
- +Lower entry at $229 for five users, contract-free
- +Review and marketing tools plus a 7-day trial
Cons
- −Per-seat pricing adds $55–$65 per extra user
- −One-way QuickBooks sync and no flat-rate book
- −Inventory and service plans only on the Ultimate tier
Does the pick change with team size?
The economics turn on headcount: Workiz's $229-for-five is cheaper for a small shop, but Service Fusion's flat unlimited-user pricing overtakes it as you add office staff and technicians — and its two-way QuickBooks, inventory, and service agreements reward the larger, back-office-heavy HVAC operation.
Feature Comparison
| Feature | Service Fusion | Workiz |
|---|---|---|
| QuickBooks Sync | ✓ | ✓ |
| Two-Way QB Sync | ✓ | — |
| Flat-Rate Pricing Book(critical) | ✓ | — |
| GPS Tracking | ✓add-on | ✓ |
| Offline Mode | — | — |
| Customer Portal | ✓Pro plan | ✓ |
| Review Management | — | ✓ |
| Marketing Tools | — | ✓ |
| Service Agreements(critical) | ✓Plus+ | ✓Ultimate plan |
| Inventory Management(critical) | ✓Plus+ | ✓Ultimate plan |
| Commercial Job Support | ✓ | — |
| Multi-Location | ✓Pro plan | ✓Ultimate plan |
| Open API | ✓Pro plan | ✓API add-on |
Rows marked (critical) are must-haves for HVAC operations. A small label under a ✓ (e.g. Connect plan+ or add-on) means the feature is available only from that plan tier or as a paid add-on. A label under a — means the provider covers part of that feature but not enough to count it.
Pricing Plans
Service Fusion
Starter
$245/mo
$208/mo billed annually
Was published · now quote-only- · Unlimited users
- · Scheduling
- · Dispatching
- · Invoicing
- · Basic reporting
Plus
$382/mo
$325/mo billed annually
Was published · now quote-only- · + Inventory tracking
- · Service agreements
- · Job costing
- · Advanced reporting
Pro
$627/mo
$533/mo billed annually
Was published · now quote-only- · + API access
- · Multi-location
- · Custom integrations
- · Priority support
Payment processing: 2.59% per card transaction
Pricing withdrawn: Service Fusion stopped publishing prices in July 2026 — the rates shown here ($245–$627/mo flat, or $208–$533 billed annually) are the last ones it published itself, not a current quote. What we found →
Workiz
Standard
~$229/mo
Quote-only · est.5 users included · +$55/extra user
- · Scheduling
- · Invoicing
- · Call tracking
- · 5 automations
- · Online payments
Pro
~$270/mo
Quote-only · est.5 users included · +$65/extra user
- · + Genius Leads
- · Genius Scheduling
- · 10 automations
- · Custom reports
Ultimate
Quote only
5 users included
- · + Service plans
- · Inventory management
- · Franchise management
- · 30 automations
Payment processing: 2.9% + $0.3 per card transaction
How to Decide
Choose Service Fusion when:
When your HVAC business has a growing office and field team and wants unlimited-user pricing with deep back-office tools.
Choose Workiz when:
When your HVAC business prioritizes lead generation, GPS, and call tracking over back-office depth.
Critical question to ask yourself:
“Will you add enough users that Service Fusion's unlimited pricing beats Workiz's per-seat plans — and do you value inventory over lead tools?”
Service Fusion vs Workiz for HVAC Companies: FAQ
Is Service Fusion or Workiz better for HVAC Companies?
For a growing HVAC shop with an office team, Service Fusion's flat, unlimited-user pricing, two-way QuickBooks, inventory, and service agreements deliver more back-office depth per dollar than Workiz's per-five-seat plans. Workiz counters with GPS, call tracking, and AI lead tools that suit demand-generation-focused shops.
When should a HVAC business choose Service Fusion?
When your HVAC business has a growing office and field team and wants unlimited-user pricing with deep back-office tools.
When should a HVAC business choose Workiz?
When your HVAC business prioritizes lead generation, GPS, and call tracking over back-office depth.
Does the best pick change with team size for HVAC Companies?
The economics turn on headcount: Workiz's $229-for-five is cheaper for a small shop, but Service Fusion's flat unlimited-user pricing overtakes it as you add office staff and technicians — and its two-way QuickBooks, inventory, and service agreements reward the larger, back-office-heavy HVAC operation.
Reviewed by Mathurin V.
Editor, FSM Advisor. We research and compare FSM software — pricing is verified from public sources and user reports, and comparisons are updated when changes are detected.
Service Fusion vs Workiz for other trades
See the full Service Fusion vs Workiz comparison across all trades →